A New Hampshire HOA board member recently raised a common management concern: their contract with their management company expired on December 31, 2025, but the management company is now claiming the contract automatically renews each year without requiring a new written agreement. The board member, who says the contract language contains no such auto-renewal clause, is uncertain how to proceed.
This type of dispute highlights an important principle in contract management: what the written agreement actually says matters. If a contract does not include an auto-renewal or "evergreen" clause, then it generally expires on its stated end date. A management company cannot unilaterally declare that a renewal provision exists if the board never agreed to one in the original contract.
Boards facing this situation should review their contract carefully and confirm what terms were actually agreed to in writing. If the management company is claiming renewal rights that do not appear in the signed document, the board should request clarification in writing and consider whether they wish to continue the relationship under a new, clearly defined contract or seek proposals from other firms.
Board members should also consider consulting their HOA's legal counsel or state HOA laws to understand their rights and obligations when a management contract expires. Taking a proactive approach—rather than allowing work to continue without a current agreement—protects both the association and clarifies expectations with the management company going forward.
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